I just read Bustle’s How to Sound Smarter and More Professional in Emails: 9 Easy But Powerful Tips, and wanted to add some commentary.
The 9 tips, plus some thoughts from me:
- Never say “just” – This was an eye-opener for me because I use “just” all the time. “Hey there, I’m just checking in about…” is passive and apologetic. But I also think there’s something to be said about communication style and how you get #8 across in writing.
- Spell correctly
- Use as few words as possible
- Start a new paragraph for each new point – I think #3 and #4 are related. I’ve learned that sending a list of bullet points can be extremely effective.
- Use the rich text formatting option – The article suggests linking your words instead of pasting a link in all its slashy and hypeny glory. I like it. Much cleaner.
- Have a signature – I know I rely on those babies when I need to access a phone number quickly.
- Always be nice – THIS SHOULD BE #1.
- Do not use emoji (in professional emails) – Nina 5 years ago would have died if she read what I’m about to write, but I say: follow the lead of whoever you’re emailing.
Happy emailing, friends.